How to write a letter of resignation

Many people leave their careers for a variety of reasons. A resignation letter is required whether you want to start your own business or quit your current job for a better one. Writing a resignation letter to establish the terms of your resignation is usually a smart idea. What exactly is a resignation letter, and why would you want to write one? When should you give notice to a soon-to-be-former employer, and what should you include?

A resignation letter informs your employers that you will be leaving your position soon. It can be delivered as a handwritten letter or an electronic email that formalizes your exit from your current job.  It contains specific information about your resignation from the job, such as and of your expected last day of work.

While sending a resignation letter ahead of time isn't the first step in quitting your job because you'll need to sit down with your supervisor to have an actual chat, it will help you set the tone for the meeting.

What to note when writing a resignation letter

There's no need to beat around the bush or get sugarcoat your letter at the beginning, no matter how much you want to make light of the situation. Start by stating the post you're quitting from and the date you'll be leaving. While you most likely told your supervisor why you're leaving, you don't need to go into detail here—keeping it basic is okay. It's key to quit graciously and professionally while leaving your employment.

Before we get into the details of writing a resignation letter, there are a few things you should be aware of and mention in your letter:

·        Attempt to assist with the transition: Most people include an offer to help with the transition process in their resignation letters. This could include finding or training their successor, or providing their bosses with every important document in their possession.   Both of the parties involved in the contract will be able to handle the matter with a sense of closure, respect, and cordiality. Both of the parties involved in the contract will be able to handle the matter with a sense of closure, respect, and cordiality.

·        Ask important questions: Ask in your letter if you have any inquiries concerning your last salary or perks.

·        Provide your contact details: Provide your personal contact details so that the firm may easily contact you when necessary.

·        Your Signature: Your written signature should appear above your typed name on a hard copy letter. Simply type your name if you're sending an email.

·        Resignation interest: Before submitting your resignation letter, give your boss ample notice, create a decent resignation letter, and be ready to move on. You should begin your letter by stating that you are resigning.

·        Last day of work: Resignation letters provide information on the employee's plan to quit, as well as the final day of employment and other demands or specifics. 

· Proofread your letter: Be careful to review and spell-check the letter before sending it to ensure that all information is correct and that there are no errors.

·        Obtain legal guidance: Depending on the circumstances surrounding your employment, you may choose to seek legal advice on your resignation process.

Samples of a resignation letter

Example 1

Dear [Name of Your Boss],

This letter serves notice of my resignation from the position of [job title] at [Company Name]. [Your final day—two weeks from the day you give notice] will be my last day.

Thank you very much for giving me the opportunity to work in this role and make a significant contribution to the company for the past [number of years]. I've learned a lot from the opportunity to [list some of your most impactful tasks], and I've learned [list particular things that you learned on the job], most of which I'll carry for the rest of my career life.

During my final two weeks, I'll do everything I can to finish off my responsibilities and train the rest of the team if possible.  I'm willing to offer my time and experience to help with the transition. If there's anything else within my capacity, you'd like me to do, please let me know.

I wish the organization ongoing success and look forward to communicating with you in the future.

Sincerely,

[Your Full Name]

Although you undoubtedly told your supervisor why you're leaving, you don't have to go into detail in the letter or sugarcoat it. Maintain a straightforward approach. Appreciating your employer expressing some of the important things you've loved and learned on the job is always a smart approach. Even if you're ecstatic to be going, this is true, remember that you may still need your boss[es] as references in the future, and ending on a good note will leave a positive and lasting impression.

Finally, express your desire to assist with the transition. You don't need to promise anything you can't keep, but mentioning that you'll make sure your responsibilities are completed smoothly will demonstrate that you're committed to staying in the game to the end.

Example 2

Dear [Name of your Employer],

I'm writing to give you formal notice of my departure from [name of the Company.]  My last day will be [two weeks after the deadline.]

This was a tough decision for me to take, and I appreciate your assistance and kind words throughout my time at [name of the Company.]  Over the last [number of years], I have earned invaluable experience, training, and information. Working with you and your team has been a pleasure.

Please let me know if there is anything I can do to assist you during this process of transition. I wish you continued success as your firm expands.

Sincerely,

[Signature]

[Your Full Name]

When it comes to resignation letters, the prevailing assumption is that the shorter the better. There is no need to go into great detail about why you are resigning. Instead, be straightforward, and professional, and lay out any pertinent details concerning the termination procedure. Keep it short and simple.